Out of School Hours Care

Holidays Vacation Care Program


Welcome to the Hallett Cove Out of School Hours Care (OSHC) program. Our service offers a reliable, affordable and consistent service to the parents and children of Hallett Cove School and the surrounding community. OSHC is a safe and comfortable environment where your child can enjoy a range of activities, sports and games provided by experienced and caring staff. We are licensed for 105 children and accept children from 4 to 13.


  • Before School Care (BSC)
  • After School Care (ASC)
  • Vacation Care (VAC)


  • ADDRESS: 2-32 Gledsdale Road, Hallett Cove SA 5158 Hallett Cove OSHC is located on the grounds of Hallett Cove School R-12. It is situated in a transportable building on Gledsdale Road.
  • PHONE: 8381 3761 (An answering machine is available to take messages after hours).
  • FAX: 8381 6713
  • MOBILE: 0401 719 591
  • EMAIL: oshc@hcs.sa.edu.au


Before School Care Sessions

8.00 am - 8.30 am Short Session $ 11.00 per child
6.30 am - 8.30 am Full Session $18.00 per child

After School Care Sessions

3.00 pm – 6.15 pm FullSession $23.00 per child

School Closure and Pupil Free Days

6.30 am - 6.15 pm Full Day $52.00 per child

Vacation Care Sessions

6.30 am - 6.15 pm Full Day $59.00 per child

Early Dismissal Sessions

2.15 pm - 6.15 pm Full Session $25.00 per child
12.30 pm – 6.15pm Full Session $27.00 per child


The Australian Government provides families with financial assistance to help cover the cost of childcare through the Child Care Subsidy (which replaced the Child Care Benefit and Rebate as of the 2nd July 2018).  In order to determine eligibility, the claimant and their partner (if they have one) must complete a new activity test through Centrelink.  This will determine the total amount of hours you spend at work, study or training each week and must be completed by anyone wishing to claim CCS as this will determine how many hours of care you are eligible for per fortnight.

How to Apply

You can apply for the Child Care Subsidy online using your My Gov account or via Centrelink smart phone app.  You will need to state that your child/children are attending our service in order to receive any CCS, so we strongly encourage you to complete this before care begins.  Once your child begins care, we will send the attendance records to Centrelink at the end of each week and your CCS will be automatically calculated and deducted from your fees.

How it Works

Your CCS will be credited to your account on a weekly basis and will reduce the cost of your fees, with only the gap fee to be paid.

Subsidised Hours Per Fortnight

The Government will subsidise the maximum number of hours of care you are eligible for each fortnight per child.  In a two parent family, the amount of eligible hours will be based on the parent doing the least amount of activity.  You will be paying full price for any hours above your fortnightly limit, meaning your rebate could change from week to week if you use up all (or most) of your allocated hours in the first week of the fortnightly cycle.  If you have any questions or concerns about your rebate or invoices please speak to a staff member, we are happy to go over your account with you. 


Centrelink may pay Child Care Subsidy when a family is charged for care that their child does not attend (absence).  CCS is paid for up to 42 allowable absent days for each child per financial year, across all approved child care sevices.

Withholding Amount

The Government will hold back 5% of CCS that the parent would otherwise be entitled to as an offset for reconcilliation when the parent submits their tax return.


We have a specially designed OSHC room located in one of the transports on Gledsdale Road, near the soccer oval. In addition to our oshc room, we also utilise other areas of the school to ensure students have a rich, varied & enjoyable experiences.

OSHC Holiday Program

Mission Statement & Philosophy

At our service, we aim to provide a safe and stimulating environment where children are encouraged to learn and develop socially, emotionally and intellectually in line with the values of the 'My Time Our Place' Framework.  We have strong emphasis on learning through play, providing opportunities for both planned and spontaneous experiences, and encouraging children to take on leadership and peer scaffolding roles.

We believe:

  • All children are unique and can develop and grow to their full potential in a flexible, engaging and rich environment
  • Children need opportunities to explore, investigate and be challenged in a safe and supportive environment
  • Guidance provided by enthusiastic and passionate educators is necessary for children in all areas of development and benefits the overall wellbeing and behaviour patterns of all
  • It is important to acknowledge the diverse cultural backgrounds of the children and families at our service and incorporate the knowledge and experiences they provide within our program
  • Our program should be accessible and inclusive of all children regardless of age, gender, race, religion or abilities
  • Our environment should feel safe, welcoming and encourage physical activity and sustainable practice throughout the program
  • Working collaboratively with the families and children at our service helps us to continuously improve and better our program through feedback and reflection

Our intentions for action:

  • To create an environment where staff and children can be happy and thrive
  • To respect all children as individuals and ensure they feel heard, supported and valued
  • Ensure our program provides opportunities for student-lead experiences, includes a variety of engaging activites, and reflects our values of sustainable practice and regular physical activity
  • Promote equality and inclusion by ensuring all children have the same expectations and consequences
  • Ensure all educators model positive behaviour patterns for children and encourage positive and supportive interactions amongst peers
  • Intentionally incorporate feedback and ideas provided by children and families into our programming
  • Regularly engage in critical reflection of our practice and continue to review our policies and procedures to ensure we are providing a high quality of care at all times

Updated August 2018


Bookings and Consent forms must be completed and returned to the OSHC program prior to Vacation Care commencement. A $10 per child, per day deposit is also required with your booking form and this will come off your vacation care bill. Vacation Care Programmes are distributed in Week 7 each term for the up-coming holiday break. (These sessions are very popular and book out quickly)

On excursion days, children must arrive no later than the time written on the program for excursions. Each day a packed lunch, recess and drink bottle must be sent with each child. Ratios for excursion days are decided based on risk assessments and are approved by the OSHC Advisory Committee.

To ensure your child gets the most out of each day, please ensure that they wear appropriate clothing, including protective items like raincoats. NO THONGS OR SINGLET TOPS.

The children of parents who are working or studying will be given priority when enrolling. When this priority group has been served, other needs such as respite, recreation, socialisation etc will be met.


The custodial parent, guardian or authorised person who brings the child to the service and who collects the child from the service must record and initial the times of arrival and departure.

No child will be allowed to leave with anyone other than persons authorised to collect the child as stated on the enrolment form. In special circumstances provision can be made verbally or in writing to the Director. Remember to list all authorised persons who can collect the child on the enrolment form.

Children will only be able to attend sporting or other commitments that mean they must leave the program, if the appropriate form has been filled out by the parent/guardian prior to the time of the commitment.


Children must be picked up on or before 6.15pm. A late fee of $1.00 per minute will be incurred for any time of care after 6.15pm. If a child/ren are still at the Centre at closing time the following procedure will take place:

  1. After closing time the Staff member on duty will attempt to contact parents/guardians/emergency contacts as listed on the enrolment form.
  2. Staff will continually attempt to contact parent/guardians/emergency contacts until 6.45pm.
  3. If no contact is able to be made 30 minutes after closing time the staff will proceed to contact the Head of Junior School and the Police and the child/ren will be handed over to their care.


If you do not inform us within the time frame stated below your child/children will still be charged for the full session and will be marked as absent, as we have child/staff ratio to uphold;

  • A BSC session: by 6:15pm the previous day
  • An ASC session: by 8.30am on the same day
  • For VAC sessions: 7 days prior
  • School Closure Days: 48 hours prior

If your child/ren are sick, a doctors certificate will be required to remove the booking and to avoid the absent fee.  As the centre is closed at 6:15pm on Friday, notifications for Monday bookings need to be prior to close of business to avoid an absent charge.


If your account is overdue we will follow our late fee collection policy and your child/children may no longer be eligible to be booked in for care. Please note fees that are overdue by 21 days or more will incur a $5-00 charge per week until account is up to date.

If you have difficulty paying your fees, please do not hesitate to contact the Director, as she may be able to help.

Please note a $10 surcharge will be added to your account for walk-ins to BCS session.  To comply with ratios and meet supervision and safety requirements, students need to be booked in by 6:15pm the previous day.  This allows us enough time to contact extra staff ahead of time to ensure we are meeting our ratios.


OSHC and Vacation Care services are an activity of the Hallett Cove School Governing Council and administered by a Management sub-committee. Parents/caregivers are encouraged to join these committees to provide invaluable input and management. We have an Advisory Committee Meeting at 6:30pm on Thusdays of Weeks 3 and 7 of each term. Everybody is welcome. For further information on our Advisory Committee contact the Director.


Our service provides breakfast, afternoon tea and on special Vacation Care days, lunch. Food provided at our service is nutritious and varied. A variety of seasonal fruit and vegetables are served. Snack times and activities involving food preparation provide positive learning experiences for children, who are encouraged to develop healthy eating habits. The menu is displayed on the notice board in the foyer. Please discuss your child/ren’s dietary needs with us. Water is readily available at all times for children.


Parents are requested to raise any concerns they may have regarding their child/ren’s care with the staff member concerned. This should be followed up by speaking to the Director if the concern has not been resolved. The Director will be pleased to discuss any aspect of your child/ren’s care. If you have any concerns or complaints please do not hesitate to consult with the Director so appropriate action can be taken. All concerns will be dealt with in a confidential and professional manner. If the issue still is not resolved, the Director may offer to take the matter to the Advisory Committee for guidance or the parent may write directly to the Advisory Committee to explain the issue.


  • Enrolment & Medical Form